Maintenance Order (technical report)Based on the maintenance tasks described in the contract, Banedanmark creates an ongoing access to the relevant maintenance orders, which the supplier can access to register work performed on the orders (technical report).
To be able to register maintenance and services you will need a Company User access.
Registration of maintenanceYou can make registrations of the work initiated; acceptance and rejection of orders and completion for:
Contract and Purchase Order (economic report)Once the contract has been made, Banedanmark will place a purchase order to the supplier.
When the supplier has to complete the economic report the executed services/work are registered based on ordering data on the purchase order, which refer to the purchase order number and position number,
Approval by BanedanmarkThe registered services are approved in Banedanmark by a service receiver before they can be settled. The service receiver goes through the Company User's registrations and accepts these if the services are delivered as stated.
Settlement with the SupplierBefore the last working day of the current month, the total registration for the month has to be completed. The supplier must then specify the provided service registration number on the invoice when issuing an electronic invoice to Banedanmark.
If the supplier signs agreement on automatic payment (self billing) with Banedanmark, the requirements on the transmission of invoices are cancelled and will be replaced bysettlement documents.
Banedanmark's approval of the submitted registration on the current service registration number means acceptance of the amount on the invoice and thereby settlement with the supplier, regardless if it's with EAN invoices or via automatic settlement (self billing).